If an app can win me back 30 minutes a day, it’s out. We review the best tools for today and 2026 based on real use, updates, and reliability. These five actually save time, research faster, write smarter, schedule automatically, and turn meetings straight into action. The AI productivity tools that you’ll actually use in 2026. Let’s go.
Right-Click Prompt
First up: your prompt library everywhere you type. One right click with zero context switching. Why I include it in this list: it saves me time, it works with any AI or chat box, and it onboards in seconds.
Right-Click Prompt is a free Chrome extension that puts your saved prompts in the browser right-click menu so you can insert them anywhere you write — ChatGPT, Claude, Gemini, email, Docs, you name it. You can install it from the Chrome Web Store, and once it’s done, make sure you pin the extension so it’s always one click away.
Before we make our own prompt, as you can see, you already have a starter library available to use right away. Now let’s add a custom template. You click on the button that says “create folder,” name it — I’m doing “email starters.” When your folder is created, you name it, paste in your prepared prompt, and save it.
To use it, just right-click your mouse, select Right-Click Prompt, go through the folders, select the one you created, and the prompt appears. Now whenever you write, you can right-click and insert the prompt without any tab hopping. The result is consistent, high-quality prompts in two clicks. It’s the fastest way to stop retyping your best prompts.
URL to Any
It turns any web page into markdown, PDFs, or clean text, which is handy for notes, briefs, and archives. It’s 100% free and super fast. I include it due to its one-click exports. There’s no sign-in, it works with any site, and it includes multiple formats in one place.
You can convert URLs to markdown, PDF image, QR code, MP3 — I use that one a lot — and many other formats. To create a downloadable and printable PDF, go to any website and copy the URL. Paste it into URL to Any, click convert, and it’s ready. You can download it or share the link. Once downloaded, it looks amazing.
Radiant
Next on my list is Radiant, one of the top AI personal assistants, and the sponsor of today’s video. Most meeting tools stop at notes. Radiant is a Mac app that captures your meetings without a bot. It drafts follow-ups and pushes next steps into the tools you already use.
Radiant runs locally and captures discussions directly on your device. It instantly drafts summaries, follow-ups, and updates for Gmail, Slack, and Linear without any prompts or setup needed. After the meeting, those drafts flow into your stack — Gmail for email follow-ups, Slack for team updates, Linear for tickets, Notion for docs, and more.
Instead of adding a bot to your call, Radiant runs unobstructively on your Mac. After the meeting, it drafts summaries and suggests next steps that you can send or create with one click.
Here’s a meeting we just finished. Radiant extracted a full summary and action items from the conversation. With one click, Radiant drafts a follow-up email. You can adjust the subject line or details, and you’re done.
Now we convert those action items into real tasks on our team board. Copy the action items from Radiant, go to Notion AI, write “organize these in a database table,” paste the items, and hit send. It creates a structured table with actions, statuses, descriptions, and dates. From there, you can adjust anything you want.
Now those action items are trackable tasks with assignees, dates, and status — ready to go.
Next, we send a meeting follow-up email. Make sure Gmail is connected in settings. In the chat box, type “follow-ups and next steps.” Radiant generates the list and suggests scheduling a follow-up. You confirm the details in Google Calendar, and it’s ready.
Then we post the summary and next steps to Slack. Type “share the summary and next steps on Slack,” copy, paste, and you’re done. Two clicks. The whole loop — meeting, email, task, calendar, Slack — in minutes.
I love this app because I don’t need to take notes or remember decisions. I can focus on the discussion. Everyone gets accurate summaries and clear next steps.
Whisper Flow
Whisper Flow is an AI dictation app that turns speech into clean, polished text anywhere your cursor lives — Docs, emails, Notion, you name it. I use it because I type three to four times faster by speaking. It works in any app and is free to start on Mac, Windows, and iPhone.
Hold the control key and start talking. The text appears fully structured with punctuation and formatting. It’s perfect for notes, briefs, task dumps, and drafts. Pause between ideas and keep chunks short for best accuracy. Always proofread the final text.
Perplexity
Perplexity is one of the most powerful AI answer engines. It searches the live web and shows numbered citations for every claim so you can check sources yourself. Every bullet links to its original source, and you can hover to preview or click to open.
You can organize research using Spaces, track topics over time, and collaborate. Threads can be downloaded as PDFs, markdown, or docs. You can also summarize a thread into a structured brief, export it, or copy it into Docs or Notion while keeping formatting intact.
Deep Research runs dozens of searches and compiles a structured report with links and reasoning, cutting hours of desk research. New features like Comet, Perplexity’s AI browser, push this further with integrated browsing and follow-up workflows.
You can also choose models tailored to your task, balancing reasoning depth, coding ability, or speed — less busy work, more done.